Automatically Organize Outlook Emails into Folders | AI Builder & Power Automate

This complete tutorial shows you how to build an automated system that organizes your Outlook emails into folders every night while you sleep using Microsoft Power Automate and AI Builder.

🔴Part 1 – Create AI Email Categorizer: https://youtu.be/9X5P7tgwTA8

Building on Part 1, where we created an AI email categorizer, today we’re taking it to the next level. Your emails won’t just get categorized – they’ll automatically move to the right folders without any manual work from you. The system runs at 11:50 PM daily, organizing everything from that day into proper folders like Invoices, Customer inquiries, Projects, and more.

🤖 What You’ll Build:
We’re creating a scheduled Power Automate flow that works with the AI classifier from Part 1. The flow fetches your daily emails, sends them to our AI model for analysis, and then automatically moves each email to its designated folder based on the AI’s decision. No more manual filing or searching through hundreds of emails.

⚡ Perfect for These Professionals:
1️⃣ Business owners managing vendor invoices and customer communications daily
2️⃣ Project managers coordinating multiple client projects and deadlines
3️⃣ Sales teams tracking inquiries, orders, and follow-ups
4️⃣ Administrative professionals handling diverse email categories
5️⃣ Anyone who wants to wake up to a perfectly organized inbox

🛠️ Tools and Requirements:
Everything you need is already included in your Office 365 subscription. We’ll use Microsoft Power Automate for the automation workflow, AI Builder with the prompt from Part 1, and standard Outlook folders. The tutorial works with both Outlook Web and Desktop versions. No coding required – I’ll walk you through every single step.

📊 Why This Beats Manual Organization:
Manual folder organization takes 10-30 minutes daily for most professionals. This automation handles unlimited emails in seconds, works consistently every night, and actually understands email context using AI – not just simple keyword matching. You set it up once, and it runs forever, adapting to your email patterns.

The AI analyzes three key elements: subject line, email body, and sender information. It then makes intelligent decisions about where each email belongs, just like you would – but faster and more consistently.

Chapters:
0:00 Introduction and Part 1 Recap
1:26 Setting Up Outlook Folder Structure
2:12 Creating the Scheduled Power Automate Flow
2:52 Configuring the Recurrence Trigger
3:36 Getting and Filtering Daily Emails
6:13 Processing Emails with AI Builder Loop
7:21 Moving Emails to Correct Folders
8:48 Testing the Complete Automation
9:48 Customization and Management Options

🎁 Exclusive Member Resources:
Channel members get access to my complete AI prompt template, ready-to-import Power Automate flow file, and direct support through community posts.
Join at: https://www.youtube.com/technologiate/join

📋 Related Business Automation Tutorials:
Take your automation skills further with these complementary tutorials that work perfectly with this email organization system.
🔴Invoice Data Extraction to Excel: https://youtu.be/j072uJBh7tE
🔴Automate Business Card to Outlook Contacts: https://youtu.be/gcJO7x90PJU
🔴Power Automate Complete Playlist: https://www.youtube.com/playlist?list=PL8LAhuciklLZTSzBAcO-kHdv9wBuQtkVE

💡 Advanced Implementation Tips:
Once this flow is running, you can expand it to handle email attachments separately, create sub-folders for different clients, add Teams notifications for urgent emails, or integrate with your task management system. The same AI Builder approach works for any text classification need in your business.

The flow respects your email reading habits – it only organizes emails you’ve already read, ensuring nothing important gets moved before you see it. You can adjust this behavior and the schedule to match your workflow perfectly.

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